Operations Coordinator (Growth Track to Operations Manager) (Job ID: LILKYL1R)

About this role

🌟 Exciting Remote Opportunity! We're Hiring an Operations Coordinator! 🌟 Are you a highly organized, proactive problem-solver looking to grow into a management role? We are seeking a resourceful Operations Coordinator to act as the trusted operational partner for a growing professional organizing and lifestyle transformation company! 🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. 📋 Job Details at a Glance Job Title: Operations Coordinator (Growth Track to Operations Manager) Job ID: LILKYL1R Industry: Professional Organizing & Lifestyle Services Location: LATAM / South Africa / Egypt Job Status: Part Time — 20 hrs/week, with growth path to Full Time Work Schedule: Monday–Friday, 4 hrs/day between 9:00 AM–4:00 PM PST; occasional flexibility for meetings Salary: Starting at $8/hr; higher compensation may be considered for exceptional candidates Target Start Date: Approximately 6 weeks; flexible up to 60–90 days for the right candidate ⚠️ Please Note: This is a high-ownership role for someone who wants to grow into an Operations Manager. The ideal candidate is highly organized, proactive, resourceful, and naturally focused on building systems and solving problems. 🏢 About the Client A growing professional organizing and lifestyle transformation company helping individuals and families create functional, organized, and intentional homes through decluttering, systems design, organization, and coaching. 💼 About the Role You’ll work closely with the founder as a trusted operational partner, turning ideas into organized execution, improving workflows, and building scalable systems. This role offers a long-term path toward managing operations, projects, client experience, and team coordination. 🎯 Key Responsibilities 📊 1. Project & Operations Management Track projects, timelines, deliverables, and action items using Trello. Coordinate special projects and operational initiatives. Build and improve workflows, systems, and SOPs. Research vendors, products, services, and business opportunities. Provide recommendations and support strategic initiatives. 🤝 2. Client Experience Manage client communications, inquiries, and follow-ups. Coordinate onboarding, agreements, reminders, and documentation. Maintain organized client records and provide exceptional client care. 📅 3. Executive & Team Support Manage business and personal calendars and appointments. Coordinate schedules, assignments, and team communication. Support onboarding, training, and future team growth. 📱 4. Marketing Support Track leads, proposals, consultations, and conversions. Support social media publishing and content repurposing. Create basic Canva graphics and maintain marketing assets. Assist with podcast, PR, and website content updates. 💰 5. Financial & Administrative Support Generate invoices and track payments/outstanding balances. Monitor expenses and maintain organized financial records. Assist with accounting documentation and profitability tracking. 🏠 6. Personal Assistant Support Coordinate personal appointments, travel, household projects, and logistics. Manage vendor communications, deliveries, repairs, and service appointments. Research and handle administrative tasks for the founder. ✅ Qualifications & Skills ⭐ Must-Haves: Experience: 3+ years in operations, executive support, project coordination, or administration. Communication: Excellent written and verbal English. Organization: Highly organized with strong multitasking and follow-through. Project Management: Experience with project management/collaboration tools; Trello experience is a plus. Google Workspace: Proficient with Google Workspace and digital tools. Independence: Able to work with minimal supervision and take ownership. Technology: Comfortable learning new systems and technology quickly. Confidential

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